Supplier - Self Billing

Note, before a supplier can be set up for self billing, the relevant forms need to be filled out and processed, The form in question is 700/62 and can be found by clicking this link. https://www.gov.uk/government/publications/vat-notice-70062-self-billing

Filter	Depot	Use this to filter the Job Costs to be Paid window by Depot
	Supplier	Use this to filter the Job Costs to be Paid window by specific supplier
	Between	Use this to filter the Job Costs to be Paid window by specific delivery date
Options	Invoice Date	Set the date that will appear on the supplier invoices
	Hold Amount (£)	This is an amount of money that is being withheld from the supplier to cover costs such as uniform, mobile phone rental, insurance, etc. When processing invoices, there must be at least this amount remaining after invoices are processed, if there is not then a warning message will display when you click Go
Produce Invoices	Action	As with Sales Invoicing use this drop-down box to select the required action (preview, commit and print, commit and email)
	Inv. Template	Use this drop-down box to select the template to use for the invoice
	Go	Click this button to run the invoice process
	Show Differences	Click this to highlight any differences between Estimate Cost and Actual Cost
Re-Print	Invoice Number	Enter an Invoice Number to view and print invoices that have already been processed
	Batch Number	Enter a Batch number to view and print all invoices in a batch
Job Costs To Be Paid		This section shows all the invoices yet to be processed as defined by the filter criteria that you have set.

Process Invoices for Self Billing

Select the invoices that you wish to process by ticking the adjacent tickbox
Click on Show Differences to check that all estimates and actual Costs match and to highlight any that don't so they can be checked
Enter the Invoice Date that you wish to appear on the Supplier Invoice
Select the Inv Template that you wish to use (e.g. Standard Self-Billing Invoice)
Select the Action that you wish to perform, it is recommended that you run a preview first to ensure that all details appearing on the invoice are correct, then select either Commit and preview or Commit and Email to process the invoice
Click on the green Go button

The invoice will be processed using the next available Invoice number (shown in the top left of the window) and the invoice date and invoice number will be added to the relevant lines in the Job Costs To Be Paid list, once the process is completed the lines will be removed from this list and the Invoice will be displayed for preview.

Re-Print Invoices that have already been processed

Enter the Invoice Number or Batch Number that you wish to re-print
Click on the green Preview button to check that the correct invoice has been selected, the Invoice can be printed from the preview screen or...
Click on the Re-Email button to send an email with this invoice attached.

Journease Public Knowledge Base

Supplier - Self Billing

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