Supplier - Self Billing


Note, before a supplier can be set up for self billing, the relevant forms need to be filled out and processed, The form in question is 700/62 and can be found by clicking this link. https://www.gov.uk/government/publications/vat-notice-70062-self-billing
FilterDepotUse this to filter the Job Costs to be Paid window by Depot

SupplierUse this to filter the Job Costs to be Paid window by specific supplier

BetweenUse this to filter the Job Costs to be Paid window by specific delivery date
OptionsInvoice DateSet the date that will appear on the supplier invoices

Hold Amount (£)This is an amount of money that is being withheld from the supplier to cover costs such as uniform, mobile phone rental, insurance, etc. When processing invoices, there must be at least this amount remaining after invoices are processed, if there is not then a warning message will display when you click Go
Produce InvoicesActionAs with Sales Invoicing use this drop-down box to select the required action (preview, commit and print, commit and email)

Inv. TemplateUse this drop-down box to select the template to use for the invoice

GoClick this button to run the invoice process

Show DifferencesClick this to highlight any differences between Estimate Cost and Actual Cost
Re-PrintInvoice NumberEnter an Invoice Number to view and print invoices that have already been processed

Batch NumberEnter a Batch number to view and print all invoices in a batch
Job Costs To Be PaidThis section shows all the invoices yet to be processed as defined by the filter criteria that you have set.

Process Invoices for Self Billing

  1. Select the invoices that you wish to process by ticking the adjacent tickbox
  2. Click on Show Differences to check that all estimates and actual Costs match and to highlight any that don't so they can be checked
  3. Enter the Invoice Date that you wish to appear on the Supplier Invoice
  4. Select the Inv Template that you wish to use (e.g. Standard Self-Billing Invoice)
  5. Select the Action that you wish to perform, it is recommended that you run a preview first to ensure that all details appearing on the invoice are correct, then select either Commit and preview or Commit and Email to process the invoice
  6. Click on the green Go button

The invoice will be processed using the next available Invoice number (shown in the top left of the window) and the invoice date and invoice number will be added to the relevant lines in the Job Costs To Be Paid list, once the process is completed the lines will be removed from this list and the Invoice will be displayed for preview.

Re-Print Invoices that have already been processed

  1. Enter the Invoice Number or Batch Number that you wish to re-print
  2. Click on the green Preview button to check that the correct invoice has been selected, the Invoice can be printed from the preview screen or...
  3. Click on the Re-Email button to send an email with this invoice attached.